It's a Team's Life
Keep track of those miles...
In our situation there are three ways to get the miles driven in each state listed from best-case scenario to worst case scenario:
Write down mileage each time a state border is crossed
We are provided with a fuel tax report each month - track miles from here
Ask carrier for a list of miles driven in each state
With our carrier when we ask for a list of miles driven in each state. The information we receive will be a list of dispatched miles including dead head miles and loaded miles. This report is lacking any unauthorized dead head miles.
The fuel tax report we receive each month with fuel tax (IFTA) due in each state is from the pings sent to the Qualcomm unit in our truck. These miles will include dead head miles and miles driven for personal use.
Both IFTA and IRP require reporting of all qualified vehicles:
Having two axles and a GVW of 26,000 lbs.
Having three or more axles regardless of weight
This does not include recreational vehicles, farm vehicles, city pickup and delivery vehicles, buses used in transportation of chartered parties, or government owned vehicles.
Electronic Recording Systems
For tax reporting purposed, on-board recording devices, vehicle tracking systems, or other electronic date recording systems may be used instead of or in addition to handwritten trip reports.
Recordkeeping Reminders
Keep IFTA records for four years
Keep IRP records for 3 years
Save fuel receipts
More information available:
Bob & Linda Caffee
TeamCaffee

Saint Louis MO
Expediters 8 years been out here on the road 13 years
Expediting isn't just trucking, it's a lifestyle; 

Expediting isn't just a lifestyle, it's an adventure;

Expediting isn't just an adventure, it's a job;

Expediting isn't just a job, it's a business.