RE: how to get more mls when log alouds?own autho
I just completed a DOT Audit
Your own authority gets you audited;
They cross-check everything against everything else.
They told me that they can fine the carrier (me, or you if you have your Authority) up to $10,000 for each HOS (hours of service) violation.
Nice Letter From DOT
Dear ABC:
A Safety Audit has been scheduled for you in accordance with
Part 385 of Title 49 of the Code of Federal Regulations (49 CFR 385.337):
Wednesday, 3/14/2007, at 11:00AM
...To move forward with this process, please prepare all applicable files addressed in the RECORDS REQUEST form enclosed for review. Failure to present all applicable requested files at the time of the Safety Audit may result in the revocation of your registration and/or time of any penalties under 49 U.S.C. 521(b)(2)(A).
Upon completion of the audit, the findings will be reviewed and the Federal Motor Carrier Safety Administration (FMCSA) will determine if you have adequate safety management controls to allow you to continue to operate as an interstate motor carrier. An official determination will be made within 45 days at which time you will be notified directly by the FMCSA...
...If you do not appear at the scheduled time, we will be forced to forward information to the FMCSA indicating that we have been unable to conduct a safety audit with your company. As a result, the FMCSA could revoke your New Entrant Registration and require you to immediately cease your interstate motor carrier operations. Your cooperation regarding this matter is appreciated.
Sincerely...
Carrier Records
Needed for Safety Audit
As applicable, have the following available at time of audit
Insurance and Economic Documentation
if applicable: Have available a current copy of Form
MCS-90 or MCS-902 (insurance endorsement).
Also have available a copy of Form BOC-3
(designation of process agents). Reference 49 CFR Part 387
Controlled Substances and Alcohol Testing Administrative Records (if applicable):
Have available for review all administrative records related to controlled substances and alcohol testing. If you are enrolled with a consortium, obtain from the consortium and have available for review the consortium’s current list of drivers for your company. Have available for review a copy of your company’s Controlled Substances and Alcohol Testing Policy. Have available the semi-annual summaries (from the laboratory) of Controlled Substances and Alcohol Tests for 2006. Have available for review a copy of the annual calendar year summary for 2006. Reference 49 CR? Part 40 and Part 382
Accident Records: Have available for review all records related to accidents for the past 365 days, including an accident register.
Also, have available a copy of your damage / loss run from your insurance company and / or any State accident reports maintained.
Include all accidents resulting in fatality, injury, and / or tow - - regardless of whether or not your driver ot leased driver was found to have been “at faultâ€. Reference 49 CFR Part 390.15
Driver Qualification: Have available for review, driver qualification files for all drivers used within the past 12 months.
If your company operates with drivers assigned to various locations or functions, be prepared to identify each driver’s status (i.e., terminal location, commercial zone vs. long haul, van vs. flat bed operations, leased vs. company, etc.) Reference 49 CFR Part 391.51
Hours of Service: Provide a driver specific listing showing assigned units and account numbers for phone and / or fuel charges for all drivers, including leased operators, used within the past six months.
Have available all records of duty status for previous six months for all drivers, including leased operators. Also have available all supporting documents (Trip envelopes, driver expense receipts, telephone records, cell phone records, fuel reports, dispatch logs, payroll records, bills of lading, scale tickets, Bestpass, Prepass and Norpass records, hotel and motel receipts, maintaince receipts, etc.) for previous six months for all drivers. Reference 49 CFR Part 395
Equipment Maintenance: For previous 12 months, provide a list showing all equipment owned / leased /trip leased and operated in intra and interstate commerce, Designate type of equipment-trucks, tractors, trailers, HM cargo tank trucks, HM cargo tank trailers, buses. If applicable, indicate terminal locations and / or date removed from service.
Have available all maintenance files and records for each unit, including leased units. Files and records include evidence of annual inspections, repair receipts, maintenance schedules, and qualification of persons performing annual inspections and / or brake repair and adjustments. Also have available copies of drivers’ daily vehicle inspection reports for the last three months. Reference 49 CFR Pan 396
Hazardous Materials Records (if applicable: Have available a current copy of the DOT / RSPA HM registration, HM training materials and records of such training. Also have available a copy of the most recent shipping document for each class of materials transported. Reference 49 CFR Part 107 & Sub part H Part 172. 704
Articles of Incorporation (if applicable: Have copies of papers showing incorporation as registered with the Secretary of State.
GVWR of vehicles: Have a list showing the gross vehicle weight rating (GVWR) of every truck, tractor and / or trailer under carrier’s control. Reference 49 CFR Part 390.5
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